CSF Leak Association AGM 2021

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CSF Leak Association AGM 2021

The charity’s Annual General Meeting (AGM) will take place at 7pm on 26 July 2021.

All of our members are eligible to attend. Members may join the meeting as a tele-/video-conference using Zoom (slots permitting – see below).

Voting can be carried out in person, via Zoom or by proxy.

Click the links below to download the agenda, papers etc.:

These documents can also be emailed to you by contacting us at office@csfleak.info

AGM ATTENDANCE

All members may attend the AGM and are entitled to vote. Due to Covid-19 restrictions, this year’s meeting will be held via Zoom only. Slots are limited and must be booked in advance.

If you wish to attend this year’s AGM, please email secretary@csfleak.info as soon as possible, and no later than 7 pm on 24 July 2021, in order to secure a place on the Zoom call. Slots will be allocated on a first-come-first-served basis. Details of how to dial into the meeting will be circulated to those who have booked a slot, however it would help us greatly if you would provide your Zoom username/address with your slot request.

It is most straightforward if you have a (free) Zoom account and it helps if you have up-to-date Zoom software in order to attend online. The Zoom call will start no later than 6.55pm on the day of the meeting to ensure all members are dialled in. Regrettably, any member not online by 7pm will be deemed not to have attended.

AGM PROXY VOTING

For members who are unable to attend in person, proxy voting is also available. This must be arranged in advance. Members wishing to use a proxy vote must complete the official proxy vote form in full and return it to us no later than 48 hours before the meeting starts. You can vote on specific resolutions listed in the agenda and note that on the form or ask the chair to vote as they deem appropriate on your behalf.

BECOMING A TRUSTEE

Being a Trustee is fun, rewarding and enables you to give something back. We’ve achieved a lot since we were set up in 2015/16 and look forward to doing much more. We recognise that the prospect of being a Trustee may seem daunting, however being a Trustee with us will allow you to give what you can without any requirement for more. All of our Trustees are either CSF Leakers themselves or carers. We know the challenges this involves and therefore volunteering with us fits around that.

We meet through Zoom once a month/six weekly for two hours and whilst regular attendance is encourages we also recognise that health or other commitments have to come first. Most Trustees put in about 4-6 hours in total per month, but this can vary depending on people’s needs. We also like to work to people’s strengths so would be keen to hear what makes you tick and what you enjoy doing. Volunteering should be fun not onerous.

If you’d be interested in joining us, feel free to email us at volunteer@csfleak.info for more information on what being a Trustee involves.

Annual General Meeting 2020

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The charity’s Annual General Meeting (AGM) will take place at 7pm on 19 November 2020.

All of our members are eligible to attend. Members may join the meeting as a tele-/videoconference using Skype (slots permitting).

For more information, to book a slot  or to download the agenda/background papers/proxy vote, please click here:

www.csfleak.info/agm2020

 

Annual General Meeting 2019 (Agenda & Papers)

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The CSF Leak Association annual general meeting (AGM) will take place at 7pm (BST) on 6 August 2019 in Strathpeffer. The meeting will be hosted on Skype.

All current members of the charity may attend in person, dial in or vote by proxy. For those living locally, spaces will be available at the registered office, and for those further afield, limited first-come-first-served places will be available on the Skype call.

The business of the meeting will include elections to the Board of Trustees and consideration of the annual report, annual accounts and proposed changes to the constitution.

Links to the agenda, papers pack (which includes the annual report and accounts, proposed changes to the constitution, trustee biographies etc.) and a proxy voting form have been distributed to members.

If you have not received or have mislaid the email or would prefer to receive a copy by post, please contact us and we’ll be happy to reissue the papers to you.

To book a place in person or on the Skype call, please email contact us no latter that 1 August 2019. Places will be issued on a first-come-first-served basis.

If you would like to vote on an agenda item by proxy, please download and complete a proxy voting form and return it to us no less than 48 hours prior to the AGM (7pm on Sunday 4 August) to allow time for it to be processed.

If you have any questions or queries about the AGM or the work of the charity more generally, please feel to contact us and we’ll be happy to help.

Annual General Meeting 2019

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This year’s CSF Leak Association AGM will be held on 6 August 2019 at 7pm (BST). The agenda will be published later this month and papers circulated to members.

The meeting will be hosted on Skype and all current members are welcome to join us. Places are limited and will be allocated on a first-come-first-served basis.

Full details to follow…

Annual General Meeting 2018

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The charity’s Annual General Meeting (AGM) will take place at our registered office at 7pm on 1 August 2018.

All of our members are eligible to attend in person. Members may also join the meeting as a teleconference using Skype (slots permitting – see below). Voting can be carried out in person, via Skype or by proxy.

Full details about the AGM, the agenda and background papers (including the annual report), can be downloaded by by logging into the members’ dashboard and clicking on the AGM button mid-way down the page.

Alternatively, members can request copies from secretary@csfleak.info (you must include your membership number with your request).

AGM ATTENDANCE

If you wish to attend the AGM in person, you may attend at the registered office (please contact us for details). If you wish to attend via Skype teleconference, then you must email secretary@csfleak.info no later than 7pm on 25 July 2018 in order to secure a place on the Skype call. Nine Skype slots are reserved for the existing trustees and slots for members are therefore limited to 15 callers (service status permitting); these will be allocated on a first-come-first-served basis. Details of how to dial into the meeting will be circulated to those who have booked a slot.

You must have a Skype account and up-to-date Skype software in order to attend online; meeting these requirements will be the responsibility of the member and the AGM will not wait for members who have not joined by the given time. The Skype call will start no later than 6.55pm on the 1 August 2018 to ensure all members are dialled in. Any member not online by 7pm will be deemed not to have attended. The Association can take no responsibility for Members’ own technical problems.

AGM PROXY VOTING

For members who are unable to attend in person or online, proxy voting is also available. This must be arranged in advance in accordance with the guidelines outlined in our Decision-Making Protocol, which is available to download from the members’ library. Members wishing to use a proxy vote must complete the official proxy vote form in full and return it to us within the prescribed timescales. The proxy form itself can be downloaded by clicking here, while copies of both the protocol and proxy form can be downloaded from the members’ library or are available on request.

Annual General Meeting 2017

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The CSF Leak Association’s Annual General Meeting (AGM) will be held on Tuesday 2nd May 2017 at our registered office.

All of our members are welcome to attend, either in person of via Skype (slots are limited – advanced booking required). If you unable to attend, you may opt to vote on resolutions by proxy. Instructions are provided in the proxy vote form.

An agenda, background papers and proxy voting forms for the AGM are available by clicking on the links below (login required):

Members can also download these documents and find out more information on the AGM or becoming a trustee via our online membership system (login required): www.csfleak.info/members/agm

Please email us at secretary@csfleak.info as soon as possible if:

  • You would like to attend the meeting in person, so that we can provide directions to our registered office;
  • You would like to attend the meeting via Skype, so we can book you a slot and provide you with instructions for dialing in;
  • You wish to vote by proxy (please include a completed proxy vote form);
  • You are interested in becoming a trustee and have not already expressed an interest;
  • You wish to raise any business at the AGM.

If you encounter any issues accessing the documents or have any questions relating to the AGM, please contact us at: secretary@csfleak.info